TERMS & CONDITIONS, PRIVACY & REFUND POLICY

Centre for Diplomatic Advancement values our visitors’ and partners’ personal information and understands the need for security and trust regarding this information. The Centre for Diplomatic Advancement (hereinafter referred to as “CDA,” “we,” “our,” or “us”) provides this privacy policy which describes the types of information we may collect from you or that you may provide when you visit the CDA website located at www.thecda.co, subscribe to our mailing list, or partner up with CDA, and our practices for collecting, using, protecting and disclosing that information. CDA may work with selected third parties to provide certain features on the Website such as social sharing functions. This privacy policy does not govern any information you choose to provide directly to such third parties. Such third parties have their own privacy policies that govern how they may collect, use, and disclose the information that you provide.

1. Application fee for Fully Funded Delegate are totally non-refundable & non-transferable in any case.
2. Personal information you submitted will be stored in our database and will be to communicate and for future promotional activities.
3. During the event our media team will be taking a lot of pictures and videos which we can use for promotional purposes on any platform, if you wish to not appear in any pictures, videos or interviews you may email us at [email protected]
4. Delegates for our events will have to abide by rules and regulations of the venue, host organization and country.
5. The host organization if at any unfortunate scenario or condition can cancel, amend or postpone the event or can also change the venue. If a force Majeure happens, refunds and reimbursements will be made as per the CDA refund policy.
Selection for the Fully Funded Delegate will be determined by the panel of independent judges and it cannot be challenged.

INFORMATION COLLECTION & USE

When using our site, you may voluntarily provide “personal information” that identifies you as an individual, including your name and contact information. We may use the personal information that you provide for our operational purposes, including the activities described below, but CDA never shares or sells individual information. We may also use the information that you provide to contact you with offers or items that may interest you. When you choose to provide us with personal information, we may combine it with other information about you that we receive from third parties.

REFUND POLICY

REFUND ELIGIBILITY: 

Refunds will only be issued in the form of credit vouchers, exclusively applicable to future conferences or events organized by us.

The refund policies vary for each category and are outlined as follows:

FULLY FUNDED/PARTIAL FUNDED DELEGATES: Registration fees for these categories are non-refundable and non-transferable.

SELF FUNDED DELEGATES: Delegates under the self-funded category, who have paid their registration fees but couldn't attend the event, may receive a CDA Credit Voucher under the following conditions:

  • The delegate has paid the entire conference fee in a lump sum.
  • The delegate has submitted a request for a CDA credit voucher via email, 45 days before the conference.

CDA CREDIT VOUCHER / CCV: To obtain your CCV, please contact our team via email. CDA credit vouchers are valid for one year from the date of issuance and can only be used for CDA events. If a delegate has paid only the first installment of the full conference fee, the CDA Credit Voucher Policy does not apply, and 100% of the first installment will be retained as a cancellation fee.

Delegates requesting a CDA credit voucher via email 30 days prior to the conference will be charged a 50% cancellation fee, with the remaining amount refunded in the form of CCV. 

For requests made 15 days prior, a 75% cancellation fee applies, and for requests made less than 15 days prior, a 100% cancellation fee is charged, considering them as no-shows.

REFUND PROCESS: To request a refund, email [email protected] with the subject line: “Refund Request – [Conference Name].” Include the following information in your email:

  • Full Name
  • Order Number
  • Reason for Refund Request
  • Supporting Documentation (if applicable)

CDA CREDIT VOUCHER TERMS AND CONDITIONS:

  • Redemption Period: Credit Vouchers are valid for one year from the date of issue.
  • Non-Transferable: Credit Vouchers cannot be transferred and are only for the original recipient.
  • No Cash Value: Credit Vouchers cannot be redeemed for cash.
  • Partial Redemption: If the voucher value exceeds the conference registration cost, the balance is carried forward.
  • Usage Limitation: Vouchers can only be used for CDA-organized conferences.

Special Circumstances:

  • Force Majeure: In events like natural disasters or acts of terrorism, refund requests will be reviewed case-by-case.

Contact Information: For questions, contact us. Note that CDA reserves the right to amend this policy, with changes communicated via the official website.

By registering for a conference through CDA, you acknowledge and agree to this refund policy.

Thank you for your understanding and cooperation.

TRAVEL REIMBURSEMENT POLICY FOR FULLY FUNDED DELEGATES: After attending an event, Fully-Funded delegates will receive a form to provide basic details and bank account information for reimbursements. The processing time for reimbursements is 4-8 weeks.

Invitation Only Category:

The registration fee paid for getting the invitation letter is non-refundable. Getting visa is sole responsibility of the delegate. Institute will only provide an invitation letter for visa assistance.

AUTOMATICALLY-COLLECTED DATA

We and our service providers may use various technologies to collect data automatically about your use of our Website. We use this automatically-collected data for our operational purposes such as to administer and improve the site. We also use these technologies to personalize your experience with CDA. The technologies that we use may include, for example:

  1. Log Files, which may collect information such as Internet protocol (IP) addresses, browser type, geographic location, Internet service provider (ISP), referring/exit pages, operating system, date/time stamp and clickstream data.
  2. Persistent and session cookies.
  3. Flash cookies (or local stored objects), which are not managed by the same browser settings as are used for browser cookies.
  4. Web beacons, which may be embedded in our Website or used in HTML-based emails and newsletters to help measure the effectiveness of our electronic communications. If you would prefer to receive newsletters that do not contain such technologies, you can request text-only newsletters.

Your browser may offer tools to reject or delete cookies. If you reject cookies on your browser, you may still use our site, but your ability to use some areas of our site may be limited. Even if you set your browser to reject cookies, we may continue to collect data automatically through other technologies.

CDA may use service providers, such as Google Analytics, that may use cookies to collect information about your online activities. To learn more about how Google Analytics collects and processes data and the choices Google may offer to control these activities, you may visit Google Privacy Policy

CHILDREN UNDER THE AGE OF 13

Our Website is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If you believe that we may have collected or received personal information from a child under 13, please contact us at [email protected] to request deletion of that information.

COMMUNICATIONS FROM THE WEBSITE AND YOUR CHOICES

If you provide your contact information, including by subscribing to our mailing list or asking to receive other materials, we will use your email address to send the requested materials. We may also send emails notifying you of other newsletters and materials that may be of interest to you. If you make a donation through the Website, we may contact you for our fundraising and development purposes using the email address that you provide.

Choice/Opt-out

Newsletters and Promotional Communications: We provide you the opportunity to opt out of receiving newsletters and promotional email communications from us. If you no longer wish to receive electronic newsletters and/or promotional communications, you may opt out of receiving these communications by following the instructions included in each newsletter or communication. After you opt out, we may continue to send invitations to donate to CDA unless you opt out separately from donation invitations as described in the paragraph below.

Donations: CDA may use your personal information to invite you to donate to us. If you prefer not to receive such correspondence, you can opt out by emailing [email protected] (Please note that opting out of donation emails will not affect your other CDA subscriptions, as each subscription is handled individually).

INFORMATION SHARING AND DISCLOSURE

Aggregate Information

At times, we share aggregated demographic information about our user base with selected thirdparty partners. We may also share de-identified information in our discretion. This aggregated or de-identified information does not identify individual users.

Visitor’s & Partner’s Personal Information

We may disclose visitor or partner personal information that we collect in the following ways:

  1. To our subsidiaries and affiliates.
  2. To contractors, agents, or service providers that we use to support our business and provide our services, in which case we make reasonable efforts to ensure that they are bound by contractual obligations to keep personal information confidential and use or share it only for the purposes for which we disclose it to them.
  3. For any other purpose disclosed by us when you provide the information or with your consent.

 

As required by law; when we believe that disclosure is necessary to protect our rights, property, or safety of CDA, our customers or others; and/or to comply with a judicial proceeding, court order or legal process served on the CDA.

LINKS TO OTHER SITES

This website contains links to other sites that are not owned or controlled by CDA. We are not responsible for the privacy practices or the content of such other sites.

CORRECTING OR UPDATING PERSONAL INFORMATION

You may ask to correct, update or deactivate your personal information within our communications systems by emailing us at [email protected]. If you are a partner and would like to correct, update, or deactivate your personal information in our partner database, please also contact us by emailing [email protected].

SECURITY

The security of your personal information is important to us. CDA uses commercially reasonable safeguards to help protect the security of your personal information

CHANGES IN THIS PRIVACY STATEMENT

We may periodically modify this privacy statement without further notice to you. It is our policy to post any changes we make to our privacy policy on this page. The date the privacy policy was last revised is identified on the page. Please revisit this page to check for any changes.

CONTACT US

If you have any questions or suggestions regarding our privacy policy or our information practices, please contact us at: [email protected] +1 (586) 284-6558